Academic Project and Conference Manager

**Job Description:**

**Position Summary:**

The Project and Conference Manager will play a pivotal role in planning, coordinating, and executing a wide range of academic projects and conferences. This position will involve working closely with faculty, staff, and external partners to ensure the successful implementation of various academic initiatives and events.

**Essential Function and Responsibilities:**

1. Project Management:

* Collaborate with relevant stakeholders to initiate, plan, and execute academic projects.
* Develop project plans, timelines, and budgets.
* Monitor project progress and make adjustments as necessary to ensure on-time delivery.
* Coordinate resources, including personnel and materials, to support project goals.
* Maintain clear communication with project stakeholders and provide regular updates.

2. Conference Planning:

* Plan and oversee the University Learning Experience, academic retreats, symposia, and workshops.
* Manage all aspects of conference logistics, including venue selection, registration, catering, and audiovisual needs.
* Collaborate with faculty and staff to create conference programs and schedules.
* Coordinate with external speakers and presenters.
* Ensure a seamless on-site experience for conference attendees.

3. Budget Management:

* Develop and manage budgets for projects and conferences.
* Monitor expenses, track revenue, and prepare financial reports.
* Seek funding opportunities and grants to support academic initiatives.

4. Vendor and Stakeholder Relations:

* Identify and select vendors, contractors, and service providers.
* Negotiate contracts and agreements.
* Cultivate relationships with internal and external stakeholders, including faculty, students, alumni, The Community Solution staff, and industry partners.

5. Evaluation and Reporting:

* Collect feedback and evaluations from participants to assess the success of projects and conferences.
* Conduct After Activity Reviews for use in future planning.
* Prepare comprehensive post-event reports for university leadership.

**Qualifications:**

* Bachelor's degree in a relevant field (Master's degree preferred).
* Previous experience in project management and event planning, preferably in higher education.
* Strong organizational and time-management skills.
* Excellent communication and interpersonal abilities.
* Creativity and the ability to think strategically.
* Strong attention to detail and problem-solving skills.
* Ability to work independently and collaboratively in a team environment.

**Preferred Qualifications:**

* Demonstrated skill in working collaboratively with a wide range of stakeholders with differing goals and priorities; experience building working relationships in various areas, including higher education or corporate settings.
* Proficiency in budget management and financial reporting.
* Familiarity with event management software and tools.

**Compensation & Benefits**

This opportunity is budgeted at $72,000.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

<https://www.saybrook.edu/about/careers/>

Saybrook University is an Equal Opportunity Employer.