Activity & Event Planner

POSITION SUMMARY

This position is responsible for helping execute and offering age-appropriate activities/ badge earning opportunities at the following programs with oversight from the Director of Programs and guidance from the Lead Programs Specialist: Family Camps, GSLE Pillar Events, Holiday Family DIY Program, Summer Family Series, Council Led Weekends, Certification Weekend, Highest Awards Ceremony, Resident Camp, Day Camp and all Family Programming for GSWESTOK.

The Programs Specialist will also oversee the Gold Award Program. The Programs Specialist ensures event program offerings are based on the Girl Scout Leadership Experience; customized to address the needs, preferences and interests of today’s girls; and implemented to meet designated leadership program outcomes.

This position is highly collaborative with the Lead Programs Specialist and Camp/Outdoor Specialist with oversight from the Director of Programs. This position is creative, adaptable, detail-oriented, available to work evenings/weekends and available to lead programming weekly at Resident Camp and Day Camp. This position is tasked with creating community partnerships that can generate revenue and allow for unique discounted opportunities for girls and troops in our 39-county service area. This position can hold their own portfolio with established revenue goals and sponsorship goals to support Family Camps, GSLE Pillar Events, Family Series, Council Led Weekend and Certification Weekend for GSWESTOK.

ESSENTIAL DUTIES & RESPONSIBILITIES

Communicate and manage timelines, workflow and responsibilities to effectively execute programs.
Highly detail-oriented, with a strong ability to identify inconsistencies, ensure accuracy, and maintain high standards across all tasks and deliverables.
Helps track multiple program budgets with oversight from the Senior Girl Event Manager and Director of Programs.
Holds own portfolio with established revenue goals and sponsorships to support all programs listed above.
Maintain vendor management throughout the planning and execution process for all programs.
Support continued process improvements within planning and execution process.
Continue to evolve and implement strategic programming planning changes with continual coaching from the Director of Programs.
Plans and strategizes the delivery of a high-quality, consistent Girl Scout Leadership Experience with the use of volunteers, community assets and varied delivery systems.
In collaboration with the Senior Girl Event Manager, they help supervise volunteer committees to help implement program events throughout the council jurisdiction.
Uses resources to keep up to date on industry trends and changes. Works collaboratively across the council to integrate needed changes into all programs. Initiates council-based and district-based events and coordinates efforts with volunteers and staff.
With oversight from the Director of Programs and collaboration with the Lead Programs Specialist and Camp/Outdoor Specialist, the team will develop and implement a program delivery plan focusing on development and retention of girl membership participating in programs.
Will assist the Director of Programs and Lead Programs Specialist with implementation of marketing plan created by Director of Marketing to promote all GSWESTOK programming.
With oversight from the Director of Programs, will help ensure all applicable pre-and-post outcome assessments and surveys are completed for all programs. Evaluates the effectiveness of programs by soliciting participant feedback, summarizing, analyzing results and formulating recommendations to capitalize on successes and target areas of improvement, event debriefs and providing final event reports.
Works closely with Lead Programs Specialist and Camp/Outdoor Specialist when planning all the programs listed above. The team will collaborate and plan together to offer badge earning opportunities, community partnership opportunities and age-appropriate activities that touch all aspects of the GSLE Experience when offering GSWESTOK programming.
Works in conjunction with the Resource Development Department to support department goals as directed by the Director of Programs as needed.
Works closely with Camp Trivera Manager, Senior Operations Manager, Maintenance Specialist and Ekowah Ranger when planning programming at Camp Trivera and Camp Ekowah. Will also work closely with Seasonal Camp Staff from March-August to help with the execution of Resident and Day Camp.
Develop and maintain community partnerships for program delivery as well as creating partnerships that generate revenue and reach girls in our 39-county service area.
Professionally and effectively represents the organization by building and enhancing current and future collaborative relationships.
Actively participates in the development of environments that foster diversity, equity, inclusion and access through words, actions and attitude.
Performs other duties as necessary or assigned.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Are you available to work evenings and weekends as needed?

Experience:

Working with School Aged Children: 2 years (Preferred)

Work Location: In person