Administrative Assistant / Event Coordinator

Administrative Assistant & Seminar Coordinator

Conservative Strategies is seeking a friendly, organized, and detail-oriented Administrative Assistant & Seminar Coordinator to join our growing team. This position is ideal for someone who enjoys helping others, thrives in a fast-paced office environment, and takes pride in keeping everything running smoothly.

As the first point of contact for many of our clients, you'll play an important role in creating a welcoming experience while supporting our financial advisors with daily administrative tasks and educational seminar events.

Schedule

Monday–Friday during regular business hours. 9am- 5pm Some weeks include up to two evening seminars (typically held on weeknights). Candidates should have the flexibility to work occasional evening events as part of their regular schedule.Responsibilities

Administrative Support

Answer incoming phone calls and greet clients professionally.Schedule, confirm, and manage client appointments.Maintain client records and assist with data entry.Prepare paperwork and organize client files.Process incoming and outgoing mail.Maintain office organization and supplies.Support the team with daily administrative tasks and special projects.

Seminar

Coordinate educational seminars from planning through follow-up.Contact guests to confirm seminar attendance.Prepare seminar workbooks, and supplies.Print guest rosters and response forms.Coordinate guest counts with restaurants and event venues.Set up seminar materials before each event.Welcome and check in guests.Schedule appointments for attendees following seminars.Maintain seminar calendars and assist with event planning.

Qualifications

Excellent communication and customer service skills.Highly organized with strong attention to detail.Professional, dependable, and positive attitude.Comfortable speaking with clients by phone and in person.Proficient in Microsoft Office (Word, Excel, Outlook).Ability to multitask and work independently.Reliable transportation.Flexibility to work occasional evening seminars.What We're Looking For

We're looking for someone who is warm, dependable, and enjoys building relationships with clients. The ideal candidate is proactive, detail-oriented, and takes pride in creating an exceptional client experience. They enjoy working as part of a close-knit team and are willing to jump in wherever needed.

Why Join Conservative Strategies?

At Conservative Strategies, we value professionalism, teamwork, and outstanding client service. You'll become an important part of a supportive office where your work directly contributes to helping clients prepare for retirement with confidence. Every day brings something different—from welcoming clients into the office to coordinating successful educational seminars throughout the community.

Position: Full-Time

Location: Reno, NV

Schedule: Monday–Friday with occasional evening seminars (up to two evenings during seminar weeks).

Compensation: Competitive pay based on experience, with opportunities for growth.