Admissions Recruiter- Event Coordinator

Department: Undergraduate Admissions

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Range $19.06 minimal adjustments based on experience

Work Schedule: Monday-Friday 8-5 (Some evening and weekend hours)

Export Compliance Requirement: No export control requirement.

Job Story

Have you got what it takes to be the Admissions Recruiter Events Coordinator? Do you love hosting/planning events? This role is for you! Here is where you can exercise your passion by coordinating events along with providing excellent customer service. Success in this role requires strong organizational skills, the ability to think on your feet, and sound budgeting practices. Exceptional time‑management skills are key to managing multiple responsibilities effectively. Main responsibilities include overseeing the planning of specific recruitment events, as well as providing office coverage such as front desk support, presentations to prospective students, and occasionally leading campus tours.

A friendly welcoming face that our visitors will engage with, providing excellent customer service is key. We’re seeking someone who embodies teamwork, thrives on independent initiative, and radiates positivity. If you’re energized by event planning, love tackling any challenge that comes your way, and appreciate the drive of recruitment, apply today!

Job Summary

Primarily responsible for recruiting prospective students from a set territory. In addition, may serve as the lead recruiter for certain high schools and/or community colleges.

Essential Functions

Recruits' students in designated schools and geographic regions, which includes follow-up with recruits by phone, mail and other personal communications streams to meet weekly and monthly recruiting goals. Develops and implements recruitment programming for students, parents, and counselors. Works with campus departments to coordinate recruitment programs. Represents the University at specified schools, college and community fairs, public presentations, and/or seminars outside or the normal recruitment territory. Contributes to overall recruitment efforts for the University, particularly in areas outside or direct responsibility. Facilitates office coverage and participates in on and off campus recruitment programs, including group presentations; greets walk-in and scheduled visitors; maintains knowledge of all facets of the University. Markets scholarships and participates in selections process when appropriate. Manages budgets related to program and visit expenditures. Reconciles monthly statements and billings from assigned programs and/or visits.

Job Duties
• Planning recruitment events, both on-and-off campus
• Planning virtual recruitment events
• Coordinate other programs, as assigned
Assist with campus visits including presentations, tours, meeting with scheduled visitors
Answer incoming ACD phone calls, assist with walk-in office visitor coverage and support all office recruitment programs as assigned

Required Education and Experience:
• Bachelor's degree in education, business or related field
• One (1) year of experience in recruiting, admissions or related field

Required License/Certifications/Training:

Valid Kansas driver's license

Knowledge, Skills and Abilities:
• Strong organizational and project management skills

Attention to details

Excellent written and verbal (bi-lingual a plus) communication skills

Ability to manage multiple priorities under tight deadlines

Proficiency with event planning tools, spreadsheets, and budget tracking

Ability to work occasional evenings and weekends as required for events

Excellent customer service

Ability to manage multiple events and deadlines simultaneously

Ability to gain knowledge of all facets of WSU student life and admissions/enrollment processes

Ability to learn WSU’s information systems and understand the functioning of admissions data

Bi-lingual a plus

Skilled Adobe Designer program user

Ability to drive a state vehicle.

Additional Information:

Candidates will have some travel; day, evening & some weekend trips are part of this job.

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information. Ability to move, transport, and/or deliver items, supplies, or equipment. Ability to move or traverse across campus, within buildings and offices, and/or across external environments. Ability to drive state vehicle.