Alpha Events Coordinator

Role purposeThe role of the Events team within Alpha International is to oversee the organising of Leadership Conference (LC) in-person, any events around Leadership Conference (including Donor events, Wednesday CEF event, Alpha Staff day, regional satellite events) and London-based Alpha events across the year (such as Alpha Collective and Experience Alpha). This role is responsible for liaising with speaker offices regarding speakers coming to LC, supporting on registration and ticketing tasks for guests coming to conference, reconciling team credit cards, along with other LC related tasks.Key deliverablesListed below are the key elements that the role holder will be accountable for delivering: • Speaker hotel management, booking, paying and contracts • Point of contact for worship leaders • Seminar and lab speaker and worship leader itineraries • Seminar and lab speaker contracts working closely with legal team on contracts • Responsible for the seminar and lab budget cost tracker • Responsible for processing seminar and lab honorarium • Collecting bio and photos for seminar and lab speakers for app, website and social media • Writing and collecting requirement forms for seminar and lab speakers • Speaker aides support • Supporting on planning briefing speaker aides ahead of time • Master speaker document keeping updated on a daily basis • Copy tracker updating for relevant seminar and lab speakers, which is used by marketing • Post LC Tasks - Sending seminar and lab speakers photos and videos taken by Alpha at the event, expenses, consent forms and petty cash returned from speaker aides • Printing consent forms • Planning and ordering speaker gifts • Booking speaker taxis • Packing speaker, speaker guests, hosts and speaker aide tote bags Debrief • Debrief to be done for different areas involved in Safeguarding • Linking in with Andy Goodwin if any safeguarding issues come up in the inboxes or at the event Leadership Conference Week Responsibilities • Taking a lead role on several packages assigned to this role • Creating a clean plan for each package assigned to this role • Making decisions on the areas they are responsible for including budget decisions • Streaming line processes and looking for the most efficient way of doing things • Holding the Alpha standard on communication in everything we do or send before, during or after the event • Any other event related tasks to support Head of Events