American Heart Association is hiring: Event Planning Director in Hoboken

Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. This position reports to the Vice President, Business Operations of the Eastern States (ES) Region. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Meet with the local teams to discuss specific requirements of events, challenges faced in the past and work with Association partners to develop solutions applicable to the situation.Primary responsibilities include (but are not limited to):Planning event logistics including sourcing vendors and negotiating contract terms.Regular interaction with the Association legal team to assist with red-lining contract terms and resolving contractual and insurance risk issues.Working with various ES markets to review and consult upon special event risk assessment plans and ensure all is accurately documented and maintained in designated places on SharePoint.Attending in-person events to help with set up, execution and tear down.Supervision and TrainingSupervise and train a team of four administrative staff that handle a variety of responsibilities including office management, Board of Directors support, event coordination and execution, event auction execution, event systems set-up and maintenance, CRM/DMS system input and data analysis, and event mass email design.Ensure emails are in compliance with internal branding guidelines, gaming laws and American Disabilities Act (ADA) for the visually impaired.Financial and Campaign AptitudeStrong experience with financial and donor management systems, financial reporting and a tenacity to research and resolve detailed transactional discrepancies.Understanding that accurate donor transactions, written commitments, revenue contracts and timely payments are of the utmost importance and priority and a key function of this position.Ability to analyze and summarize campaign data and present to staff in a way that is easy to understand and actionable for next steps (i.e., sponsors that are up for renewal, pipeline donor asks that are past due, event or Board leadership that haven’t yet donated etc. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.