Assistant Director for Events and Conference Services

Assistant Director for Events and Conference Services Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. Working Title: Assistant Director for Events and Conference Services Brief Position Overview: The Center for Engagement (CFE) is the heart of student life at Montana State University Billings (MSUB), connecting students with student organizations, events, and community-based activities that enable them to achieve their academic, career, and personal goals. CFE also serves MSUB and the external community by providing exemplary customer service and facilitating quality events. For more details about CFE, visit here . Position Details: FLSA: Exempt FTE: 1.0 Benefits Eligible: Yes Compensation: Salary range of $52,000 to $54,000 annually, commensurate with experience, education, and qualifications. General Statement: Montana State University Billings is a preferred employer in the region - WE WANT YOU! The following are reasons why you should join our team: Work-life balance 10 paid holidays per year and 1 Floating Holiday 15 days of vacation per year Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status. Employee and Dependent Tuition Waiver Opportunities for professional development Committed to employee wellness and access to a robust Employee Assistance Program Robust and affordable Medical Benefits Opportunities for career growth Campus vibrancy with coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures Beautiful campus environment Duties and Responsibilities: The Center for Engagement is seeking an Assistant Director for Events and Conference Services to oversee the logistics, operations, and scheduling of year-round events and conferences at Montana State University Billings. This role ensures the efficient and effective use of campus facilities and grounds while optimizing resource utilization and revenue generation. Key responsibilities include: Managing all aspects of event and conference logistics, including room configurations, technology support, and on-site coordination. Supervising, onboarding, scheduling, and training a team of part-time student building managers. Overseeing the University’s scheduling and reservation services for various stakeholders. Assisting with event requests and developing use agreements. Utilizing event management software to streamline processes. Developing and implementing event reservation policies. Providing exceptional customer service and problem-solving support. Supporting major University-sponsored and externally-sponsored events. Identifying opportunities for revenue growth and process improvements. Serving as the primary on-site and on-call contact during events. Supporting Center for Engagement events, programs, and initiatives. Serving on various campus committees. Supporting long-term planning goals and advising on facility and equipment upgrades. Physical Demands: Standing Walking Working in front of computer most of the day Lifting 50 pounds with or without assistance Required Qualifications: Bachelor’s degree in event management, hospitality, business administration, communications, or a related field. Professional experience in event coordination or a related field. Experience providing customer service in a fast-paced, professional setting. Excellent communication skills. Proficiency in Microsoft Office Suite. Preferred Qualifications: Three (3) or more years of experience in event planning. Experience working in higher education. Knowledge of event logistics. Experience using event management software. Montana State University Billings is committed to providing a working and learning environment free from discrimination. Applications from qualified minorities, women, veterans, and persons with disabilities are highly encouraged. Application Requirements: Resume (or CV) Cover Letter Transcript; unofficial is acceptable (5 MB max.) List of References (3 or more) #J-18808-Ljbffr