Assistant Event Coordinator

The Iowa Taproom is looking for a hard-working and friendly person to join our team as part-time Assistant Event Coordinator. This position will help schedule, facilitate and execute consistent coordination of events at the Iowa Taproom in our three event spaces. Events include weddings, corporate events, showers, morning meetings, luncheons, happy hour events, holiday parties and much more.

The Assistant Event Coordinator will support the Lead Event Manager with logistical tasks, administrative duties, and event organization. In this role, you will cultivate strong relationships with staff members, vendors, and clients. You will facilitate tours of our three rental spaces, and help answer questions about the rental process and terms. Daily duties include operations such as creating BEOs, coordination of event services, managing social media platforms, room set-up, answering inquiries, and assisting in the supervision of banquet staff during events. You will collaborate with the management team to create event strategies and marketing pertaining to the event program.

Weekends would be required in this role, and wedding weekends often range from 9 - 12 hour shifts. You can expect around 25-30 hours per week on average.

Qualifications:

Excellent organizational, interpersonal, and administrative skills
A knack for problem-solving
Clear, concise written and verbal communication skills
Able to handle a flexible workload with various assignments and follow up tasks
Proficient in computer programs, such as Google Suite
Customer-service orientated
Demonstrates an ability to effectively interact with people
High energy
Strong leadership skills
Willing to learn all aspects of the banquet service program so you can lead by example
Ability to manage deadlines and timelines
Effective time management
Attention to detail
Present a confident and professional demeanor
Ability to stay calm under pressure
Soft skills such as empathy, active listening, critical thinking, problem solving and more

Education:

Hotel or Hospitality degree is a plus

2 + years experience with an event coordinator or event planner is preferred, but we are willing to train the right person

Responsibilities:

Work in tandem with the Lead Event Manager to schedule, facilitate and execute consistent coordination of events
Cultivate a strong events team and program
Utilize booking system to organize, gather, and communicate all event needs with the rest of the management and event team
Manage and reply to all inquiries
Help facilitate setup and tear down of various events, along with support staff
Come up with new ideas and suggestions to enhance the event’s success and the success of the event program overall
Assist in publicizing the event program utilizing social media, advertisement, marketing and maintaining a digital presence
Supervise all staff to ensure event implementation (set up staff, event staff, event leads, vendors, etc.)
Finalize all event details
Ensure event is completed smoothly and resolve any problems that might occur
Analyze the event’s success and prepare reports and summaries
Identify appropriate space, technology and set up needs
Perform other duties as assigned

Compensation:

$20 - $25 per hour

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

Employee discount

Ability to Commute:

Des Moines, IA 50309 (Required)

Ability to Relocate:

Des Moines, IA 50309: Relocate before starting work (Required)

Work Location: In person