Assistant Event Manager

Assistant Event Manager

The Assistant Event Manager supports the planning and execution of campus events through management of the EMS scheduling system, coordination of logistics, and collaboration with campus partners. This role serves as a primary point of contact for event requests and ensures efficient scheduling, clear communication, and successful event delivery.

Key Responsibilities

Manage the Accruent EMS scheduling system, including reviewing and processing event requestsMaintain the campus event calendar and proactively identify and resolve scheduling conflictsCoordinate event logistics including room setups, equipment needs, and service requirementsServe as liaison between Event Services and campus partners including Facilities, Campus Security, Dining Services, IT, and MarketingConduct event walkthroughs and planning meetings with clients and internal teamsCoordinate with external vendors to ensure proper logistics, access, and complianceOversee day-of event execution to ensure smooth operations and adherence to plansEnsure required documentation (contracts, COIs, forms) is collected and completeProvide excellent customer service to internal and external clients.Certain jobs at Charleston Southern University may require specific physical and/or mental abilities and the hiring manager will provide additional information and provision of requests for reasonable accommodation if needed. Regular, on-time attendance; applicants must have the ability to lift and carry up to 75 lb; applicants must be available to work nights and weekends; applicants may be required to work in inclement weather, etc. This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position will remain open until filled.

Qualifications

Bachelor's degree preferred, or equivalent experience in event management or related fieldExperience with event scheduling software (EMS preferred)Strong organizational and communication skillsAbility to manage multiple events and deadlines simultaneouslyDetail-oriented with strong problem-solving skillsAbility to work evenings and weekends as required