Associate Director of Meetings and Events

Welcome to HCA Healthcare, one of the leading providers of healthcare services in the country. We are seeking an experienced, highly motivated individual to join our team as the Associate Director of Meetings and Events. In this role, you will have the opportunity to plan and execute meetings and events for our organization, making a significant impact on the success of our company. We are looking for a detail-oriented, strategic thinker with exceptional organizational skills and a passion for creating memorable experiences. If you have a strong background in event planning and a desire to be part of a dynamic and innovative team, we encourage you to apply.\n\nPlan and execute all meetings and events for HCA Healthcare, including but not limited to conferences, seminars, symposiums, and company-wide events.
Develop and manage event budgets, ensuring cost-effective solutions and adherence to financial guidelines.
Collaborate with internal stakeholders to understand event objectives and ensure events align with company goals and values.
Research and negotiate with vendors, including hotels, caterers, and AV providers, to secure the best rates and services for events.
Oversee event logistics, including venue selection and setup, transportation, catering, and audiovisual needs.
Create and manage event timelines, ensuring all tasks and deadlines are met.
Work closely with marketing and communications teams to develop event messaging and materials.
Ensure compliance with all legal and safety requirements for events, including contracts, insurance, and permits.
Manage event registration and attendee communication, providing exceptional customer service and support.
Collaborate with cross-functional teams to develop innovative and engaging event experiences.
Monitor event feedback and make recommendations for improvement for future events.
Stay updated on industry trends and best practices in event planning to enhance the overall attendee experience.

HCA Healthcare is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.