Associate Event Planner Job at Bain & Company in Chicago

You'll manage small event logistics, oversee the Chicago office event calendar, and provide support to the broader Business Operations & Events team. WHAT YOU'LL DO Event Planning & Coordination Plan and execute small to medium-sized in-office events, ensuring seamless logistics and adherence to company policies.Order catering for events, ensuring adequate food and beverages while staying within guidelines.Lead vendor selection, including price negotiation and maintaining an approved list of local vendors.Oversee event communications, including invitations, reminders, and post-event feedback analysis.Serve as the primary contact for event planning, collaborating with administrative assistants, the Specialist, Business Operations & Events, and Chicago Office Services. Event Execution & On-Site Management Conduct stakeholder meetings to assess event objectives and goals.Provide recommendations based on event experience and best practices.Manage on-site operations, making sound decisions and escalating issues as needed.Delegate tasks efficiently to administrative assistants, Chicago Office Services, and event volunteers. Cross-Functional Collaboration & Office Initiatives Build and maintain strong relationships with key stakeholders, becoming a "go-to" resource for in-office event planning.Support various office-wide initiatives, including:Large office-wide eventsOffice strategy initiativesMajor recruiting eventsInternal events calendar and newsletterOffice connectivity budget managementEvent team SOPs and best demonstrated practices (BDPs)ABOUT YOU You have a BA/BS degree.You're able to be in the office at least three days a week and on-site for events as needed, including occasional evenings and weekends.You have 1+ years of experience in administrative support, event planning, or hospitality operations.You have experience or a strong interest in catering and events, with knowledge of local restaurants.You're a strong communicator, comfortable representing Bain Chicago to external venues and vendors.You bring excellent interpersonal, negotiation, organization, and project management skills.You positively impact team culture and morale, helping to foster a strong sense of community across Bain Chicago.You have a flexible work style, balancing multiple priorities, tight deadlines, and last-minute changes with ease.You work productively both independently and as part of a team.You're comfortable interacting with senior leadership and collaborating cross-functionally.You're proficient in Microsoft Office (Excel, PowerPoint, and Word).You're able to assist with in-office event setup, including moving large objects like conference room tables.Experience in marketing and graphic design is a plus. The estimated annualized compensation for this role is as follows: In Illinois state, the good-faith, reasonable annualized full-time salary range for this role is between $52,500 - $62,500; placement within this range will vary based on several factors including, but not limited to experience, education, licensure/certifications, training and skill levelAnnual discretionary performance bonus This role may also be eligible for other elements of discretionary compensation 4.5% 401(k) company contribution, which increases after 3 years of service and is 100% vested upon start date Bain & Company's comprehensive benefits and wellness program is designed to help employees achieve personal independence, protection and stability in the areas most important to you and your family.