ASSOCIATE, Junior Event Planner

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. The Junior Event Planner, under the direction of a Senior Event Planner, is responsible for learning to plan, and eventually manage, small to medium sized single and multi-day meetings and events. Major Responsibilities • Meet with internal business partners to discuss and review their event needs; Collaborate with event team members to brainstorm event concepts and themes • Under the guidance of a Senior Planner, assist with management of logistical aspects of large-scale meetings, such as - but not limited to, site visits and walk-through meetings, space planning, audio visual, pop-up meetings, and entertainment vendors • Coordinate food & beverage needs with vendors and venues; review banquet and meeting event order for accuracy; oversee food & beverage travel staff, when applicable • Research and recommend appropriate venues, restaurants, Destination Management Companies, optional activities or coordinating tours • Maintain project tracking, written meeting specifications, and project notes to ensure event deliverables are accurate, up to date, and within agreed deadlines • Assist planning team with documenting and updating event processes in department procedures manual • Work with design and print teams to develop meeting materials including attendee information, on-site signage, and printed materials (menus, branding, handouts) • Support logistics for Home Office events including, but not limited, dinners, conferences, meetings, events, volunteer activities and other programs • Work with Sourcing teams to assist with information required for vendor contracts, and process vendor statements of work • Work closely with operations team counterparts on attendee management, registration, rooming lists, and travel manifests • Assist with post-event assessments and data metrics, documenting “wins, losses, lessons learned”, following-up on invoice reconciliation and budget analysis • Consult with Senior Event Planner throughout planning process for direction and guidance • Handle additional responsibilities as assigned Starting salary is dependent upon several factors including previous work experience, specific industry experience, and/or skills required. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.