Associate Project Manager, Corporate Events

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible. Your Contributions • Full life-cycle planning and execution of multiple key events in a digital/virtual capacity, and in-person • Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders • Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting • Sourcing, negotiating and managing site selections, contract management for venues and suppliers • Coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management • Work with the team to ensure adherence to the client's standards of operation and policies; ensure compliance and risk guidelines are followed • Travel (when applicable, approximately 30-35% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events • Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements • Co-plan with colleagues and the client on larger scale programs; strong team player • Share knowledge of best practices, new suppliers, services and venues • Deepen relations with existing clients and maximize on all opportunities to generate new business If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First. • 2 – 4 years' event management experience, preferably in a corporate financial environment • Bachelor's Degree required • Located within 90 minutes of an airport • Motivated, self-starter, ability to work independently and project plan; ability to think innovatively • Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines • Virtual event experience preferred – Webex and Zoom experience a plus • Leadership/influencing/negotiation and decision-making skills • Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions • Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles • Strong client management skills • Strong oral and written communication skills • Ambitious, proactive and highly organized • Willing to travel to various locations for site-visits and on-site management of events • Experience working with large and complex databases preferred, Cvent experience preferred • Proficient with Microsoft Office • Knowledge of venues and suppliers in key US cities FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.