Associate Project Manager, Corporate Events

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacityFinancial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting Sourcing, negotiating and managing site selections, contract management for venues and suppliersCoordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor managementWork seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc. 2-4+ years’ event management experience, preferably in a corporate or financial environmentProficient with Microsoft Office applications such as PowerPoint and ExcelMotivated, self-starter, ability to work independently and project plan; ability to think innovativelyExcellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlinesVirtual event experience preferred – Webex and Zoom experience a plusLeadership/influencing/negotiation and decision-making skillsResourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutionsCustomer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work stylesStrong client management skillsStrong oral and written communication skillsAmbitious, proactive and highly organizedWilling to travel to various locations for site-visits and on-site management of eventsExperience working with large and complex databases preferred, Cvent experience preferredKnowledge of venues and suppliers in key US cities All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.