Brand and Event Coordinator / Project/Event Coordinator

Working/Functional Title

Brand and Event Coordinator

Position Summary The BRAND AND EVENT COORDINATOR is responsible for planning, organizing, and engaging with a wide range of events, related to conferences, meetings and brand sponsorships. This role requires strong organizational and communication skills, as well as the ability to work effectively under pressure and manage multiple tasks simultaneously. The Brand and Event Coordinator will collaborate with university leadership, students, community partners, vendors, and internal teams to ensure successful event outcomes and engagement.

Key Responsibilities

(40%) Coordinate all aspects of event planning, including venue selection, budgeting, logistics, and timeline development. Work closely with clients to understand their requirements and preferences

Coordinate event logistics, including transportation, accommodations, audiovisual requirements, and on-site setup.
Ensure all necessary equipment and resources are available and properly arranged
Conduct research on assigned projects/events for execution and for the development of new projects
Oversee event operations on the day of the event, ensuring everything runs smoothly. Address any issues or emergencies that arise and manage event staff/vendors and volunteers effectively
Maintain regular communication with internal teams, businesses, and organizations throughout the planning process
Conduct post-event evaluations to assess the success of each event and sponsorship and identify areas for improvement. Collect feedback from clients, attendees, and staff to inform future event planning efforts

(20%) Coordinate and manage requests for sponsorships in partnership with academic colleges, clinical operations and other health sciences partners

Evaluate compelling sponsorship and event engagement proposals and packages that align with MSU Health Sciences mission and vision
Monitor brand presence across the state to ensure alignment with branding guidelines and organizational goals

(20%) Event and Brand Promotion: Develop marketing and promotional strategies to attract attendees and ensure maximum event participation and exposure for health partnerships sponsorship opportunities

Utilize various channels, such as social media, email marketing, and traditional advertising, to promote events effectively
Create presentations and use digital avenues in support of the brand presence strategy
Promote sponsorship opportunities in alignment with brand strategy

(15%) Manage resources, files and materials for executive presentations and appearances

Update materials/files for use in a variety of venues
Create new materials/resources to align with specific requests(5%) Budget Management: Create and manage event budgets, ensuring all expenses are tracked and controlled. Monitor costs and seek cost-effective solutions without compromising the quality of the event

Minimum Requirements
Knowledge equivalent to that which would normally be acquired in a four year college degree in Public Relations, Communications, Business or in hospitality; one to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special events; or an equivalent combination of education and experience. Requires experience in word processing, database, spreadsheet, desktop publishing and/or presentation software.

Desired Qualifications

Proven experience in event planning and coordination
Experience creating presentations and using digital avenues in support of the brand presence strategy
Strong organizational and time management skills
Excellent communication and interpersonal abilities
Ability to multitask and work effectively under pressure
Attention to detail and problem-solving skills
Knowledge of marketing and promotional techniques
Five years of experience in successful event planning, including non-traditional events such as academic meetings, think tanks, seminar/speaker series, and other events in academia
Experience evaluating and articulating impact and return on investment related to sponsorship opportunities
Demonstrated ability to communicate brand strategy in a compelling manner, effectively reaching and connecting with target audiences
Experience working with vendors in event planning in Detroit and or East Lansing.

Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials resume and cover letter.

Special Instructions
Some of this work may be done remotely. Events will be hosted both in Detroit and East Lansing.

Work Hours
attendance is expected at events hosted after normal business hours in both East Lansing and Detroit.