Building Facility Coordinator, Event Services (8038)

*Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our [frequently asked questions](https://www.isu.edu/hr/employee-tools/talent-acquisition/ta-faqs/).*

**Building Facility Coordinator, Event Services (8038)**
Pocatello - Main
NOT eligible for remote work, on-campus position

**Institution Information**

Idaho State University, established in 1901, is a
Carnegie-classified doctoral research and teaching institution, with a culture
built on trust, compassion, stability, and hope. ISU serves over 12,000
students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and
faculty at ISU are leading the way in cutting-edge research and innovative
solutions. We are proud to offer exceptional academics nestled in the grand,
natural beauty of the West. We invite you to apply to be a part of our
University community!

**Job Description**

To plan and coordinate
equipment and facility set-up for meetings, conferences, and special events; to
supervise the maintenance and security of a state building; perform related
work.

*The successful candidate supports the
daily operational execution of event logistics, setups, and teardowns across
the Idaho State University campus. Serving as a primary liaison between
facility guests and department staff, this role ensures the delivery of premier
customer service and the seamless execution of scheduled university functions.
The Coordinator works hand-in-hand with the event setup team, oversees
sophisticated audiovisual integrations, and maintains clean, secure, and
professional environments across venue spaces.*

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

**Key Responsibilities**

*Daily Operations & Customer Service
-Provide
frontline hospitality by welcoming clients and stakeholders for scheduled
events, delivering proactive assistance, and managing real-time logistical
changes.
-Serve
as a central institutional resource accurately interpreting university policies and
facility procedures.
-Facilitate
cross-departmental communication and collaborate closely with full-time management to
ensure operational alignment.
-Compile
comprehensive operational reports detailing daily activities, shift dynamics, and
incident data or unusual circumstances.

Event Management & Supervision
-Coordinate
physical event configurations, managing the deployment and teardown of tables,
chairs, pipe-and-drape configurations, stanchions, and specialized outdoor
equipment.
-Supervise
and lead the Event Services crew, assigning daily workflows, monitoring operational
productivity, and fostering a collaborative team environment.
-Audit
venue configurations against official daily setup worksheets to verify
physical setup accuracy and compliance.
-Oversee
technical audio-visual (AV) operations, troubleshooting and managing the
deployment and breakdown of portable digital projectors, laptops,
microphonic systems, and supporting equipment.
-Operate
professional-grade AV configurations safely, including 16-channel
mixing consoles, amplifiers, monitors, loudspeaker systems, and video
projection displays.
-Spearhead
employee training initiatives, orchestrating onboarding sessions, staff
orientations, ongoing technical AV instruction, and continuous in-service
development workshops.

Facility Maintenance & Safety
-Maintain
rigorous facility cleanliness standards across assigned event venues,
encompassing waste management, furniture sanitization, carpet/upholstery
spot cleaning, and necessary upkeep.
-Uphold
safety protocols to protect guests, staff, and university assets.
-Execute
emergency response procedures effectively during medical incidents, fire alarms,
civil disruptions, or severe weather conditions.
-Manage
logistical storage areas, ensuring equipment staging zones and supply closets
remain organized, inventory-controlled, and compliant with safety codes.
-Mitigate
facility infrastructure issues by promptly initiating communication with the on-call
emergency maintenance crew for building failures (e.g., floods, structural
leaks).*

**Minimum Qualifications**
 
Some knowledge of:
-Supervisory practices.
-Adding, subtracting,
multiplying, and dividing whole numbers.

Experience:
-Resolving customer
service problems.
-Developing written
reports.
-Operating and
maintaining commercial lighting, audio-visual, and sound equipment.
-Using tools,
equipment, materials and common practices used in facility preparation
including custodial work.

**Specialty Requirement**

-These positions at ISU
require a valid driver's license.

**Supplemental Information**

-This position works
special events and is subject to 24-hour call.
-This work requires the ability to regularly lift and carry 35
pounds, with the possibility of lifting as much as
90 pounds.
-This work involves
standing and walking approximately 80% of work time.

**Additional Information**

ISU minimum for this classification is $17.25/hour, commensurate with education and experience. **To be considered for this opportunity, apply on or before October 13, 2026.** Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

*Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our [frequently asked questions](https://www.isu.edu/hr/employee-tools/talent-acquisition/ta-faqs/).*

Posting Number: req2832
Type: Working 12 months per year
Position: Classified Staff
Division: OPERATIONS

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

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