Community Engagement & Events Coordinator

Matchbook Learning K-8 is seeking a passionate, organized, and community-driven Community Engagement & Events Coordinator to serve as the bridge between our school, families, and the broader Indianapolis community. This individual will lead family engagement events, support before- and after-school programming, manage resource support for students, and ensure the school is well-represented both internally and externally. Parent & Community Engagement • Plan, promote, and execute monthly family engagement events (during and after school hours) • Metric: Minimum of 10–12 family engagement events executed per school year with at least 30% family attendance • Cultivate strong relationships with families to foster consistent involvement and partnership • Metric: At least 80% of families report feeling welcomed and informed via an annual or biannual family survey • Capture photos at school events and activities to support internal communications and social media storytelling • Metric: Photo documentation submitted for at least 90% of school events; minimum 2–3 high-quality photos per event • Coordinate and support external partners, including school picture vendors, dental clinics, and other student-facing services • Metric: 100% of external partner visits are confirmed, communicated, and executed with documentation on file • Design flyers and communications for events using tools like Canva or Google Suite • Metric: Flyers/communications are sent at least 7 days in advance for 95% of events Event Planning & Execution • Manage the logistics of school-wide events such as family nights, community fairs, and parent workshops • Metric: Events receive a 90% satisfaction rating from attendees on post-event feedback surveys • Coordinate with staff and volunteers to ensure events run smoothly and are inclusive of all families • Metric: Volunteer sign-up and coordination documented for 100% of major events Before & After School Program Coordination • Track and report attendance for all before- and after-school programs • Metric: Weekly attendance data submitted with 95% accuracy • Partner with the Internal Compliance & Operations team to ensure that MOUs with external partners are current and collected • Metric: 100% of MOUs are collected and updated by the start of programming • Communicate regularly with families about programming and maintain records of student participation • Metric: Communication logs show at least monthly updates to participating families • Serve as a bridge between school staff and external providers to ensure seamless support • Metric: Provider satisfaction surveys yield 85%+ positive feedback