Community Event Planning and Management Assistant

Key Responsibilities The successful candidate will be responsible for supporting our community events, including Heart Walk, Go Red for Woman, Heart Ball, and the Sweetheart Campaign. Key responsibilities include: • Communicating with companies and vendors to keep them on Heart Walk and Heart Ball timelines • Support programming for the Sweetheart campaign • Assist with pulling reports and data entry • Update company historical grids • Research company information for prospects • Volunteer recruitment and management for all core campaigns and cultivation events • Assist with Hands-only CPR events • Planning and day-of support of company kick-offs, rally days, or company fundraising events (gather materials, assist with set up, and provide support and assistance during the event) • Assist Development Directors in gathering requested materials from companies as follow-up for company meetings • Helping with follow-up calls and reaching out to prospects • Organize databases and collateral for events • Help to find connections to lapsed companies which will include online research • Assisting administrative staff with tasks such as printing, collating, thank you cards, etc. Requirements • Experience/interest in promotion, sales, or fundraising • Basic experience with graphic design along with basic Canva experience • Effective oral, written and presentation communication skills • Ability to work professionally with colleagues and professional volunteers • Ability to work in a fast-paced, dynamic environment managing multiple priorities involving multiple entities • Meeting management and event management including set up, outlook invitations, copies, catering, logistics and meeting minutes • Knowledge of business letter writing format, style, and protocol • Intermediate use in MS Word, Excel, Outlook, Teams, and PowerPoint