Conference and Events Coordinator

Mission Mobile Medical is growing fast-and we're looking for a Conference and Events Coordinator who is passionate about people, organization, and creating exceptional experiences. VIP Guest Coordination & Executive Conference Support (30% of time allocation) • Arrange flights, hotels, and transportation for executive guests and VIP visitors • Coordinate catering, meeting space, and on-site hosting needs for VIP visits • Prepare visit agendas in collaboration with the CEO, CFO, CRO, and Business Development • Ensure a seamless guest experience from arrival to departure • Book travel and accommodations for the CEO, CFO, and CRO for conference participation • Build detailed itineraries including meeting schedules and logistics • Manage travel changes, cancellations, and emergency adjustments • Process expense reports for conference-related spending and VIP visits • Support processing of executive expense reports related to conferences and guest hosting Qualifications & Requirements • Values: Value all people and have a desire to be a Servant Leader • Attitude: Embrace our culture and our SERVICE values • Education: Bachelor's degree or equivalent experience required • Experience: • 2-4 years of experience in event planning, conference management, hospitality coordination, or executive support • Proven experience managing trade show or conference logistics • Experience with project management tools (Asana, Smartsheet, or similar) • Budget tracking and expense reporting experience • Preferred: CRM experience (Salesforce, HubSpot), healthcare industry background, or experience coordinating executive/VIP travel • Preferred: Vendor negotiation experience • Performance: Able and willing to provide world-class service to all stakeholders Mission Mobile Medical is an Equal Opportunity Employer. Mission Mobile Medical is committed to creating and maintaining a workplace where all employees can participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives.