Conference Coordinator

Coordinate ACDC's participation in regional and national conferences, summits, and industry eventsManage timelines, registration deadlines, sponsorship deliverables, exhibitor requirements, and event calendarsSupport booth planning, shipping, and onsite logisticsOrder marketing items and maintaining swag inventoryAssist with travel and accommodations coordinationCoordinate with marketing/branding team for marketing materials and presentationsProgram Tracking & Organization Knowledge of emergency management, disaster recovery, public health, and related public-sector environments Understanding of conference and event planning processes, including sponsorship management, exhibitor logistics, and speaker coordination Knowledge of budget tracking, ROI measurement, and event performance metrics Familiarity with industry associations, government entities, and compliance considerations within emergency management sectorsStrong project management skills with the ability to coordinate multiple regional and national conferences simultaneously Excellent written and verbal communication skills, including preparation of speaker submissions, briefing materials, and post-event summaries Research and analytical skills to evaluate conference opportunities aligned with strategic growth priorities Cross-functional collaboration skills to effectively coordinate with Marketing, Operations, and Executive Leadership Organizational and logistical planning skills, including vendor management, travel coordination, and exhibit executionAbility to manage complex timelines and high-volume event calendars with attention to detail Ability to anticipate logistical risks and adapt quickly in dynamic, deadline-driven environments Ability to synthesize event outcomes into actionable insights that support business development and growth strategy Ability to represent the organization professionally within public-sector and emergency management settings Work on evenings and weekends may be required. Mobility required on-site with clients.Sitting or standing for hours at a time.Ability to work at a computer for extended periods of time if needed.Ability to manipulate up to 15 lbs. Must be 18 years of age or older.Eligibility to work in the United States without employer sponsored visa is required.