Conference & Event Coordinator

We’re seeking an experienced and detail-oriented Event Coordinator to support our Learning & Development (L&D) department. In this role, you’ll be the key logistics contact for coordinating on-site training sessions, booking rooms, and ensuring seamless execution of in-person programs. While this is primarily a remote position, candidates must be based in the DC area, as on-site presence (~25%) is required during live training sessions and program launches. Key Responsibilities: • Serve as the main point of contact for all on-site training logistics • Coordinate room bookings, catering, materials, and A/V needs • Ensure venues are properly set up and equipped for each session • Partner with L&D team members to understand training schedules and participant needs • Manage communication with vendors, facilities, and internal teams to execute events smoothly • Provide day-of support for in-person training events as needed Qualifications: • 2+ years of experience in event coordination, project coordination, or similar roles (experience in hospitality, hotels, or conference centers is a plus) • Strong organizational skills and attention to detail • Excellent verbal and written communication skills • Ability to manage multiple timelines and adjust to last-minute changes • Comfortable working remotely with occasional on-site responsibilities