Conference & Events Specialist

Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world. Essential Duties & Responsibilities • Contributes to all aspects of virtual and live event experiences including the planning and execution of client events, trade shows, special and ancillary events and experiential activations • Works with cross-functional project teams on planning, execution and post event reporting and presentations for sold projects • Project scope responsibilities may include support for the management of project resources, compiling detailed event project plans, workflows and timelines for each event, creation and distribution of team call agendas and notes, documentation of project areas, onsite/virtual staffing management, signage and graphics development, décor, food & beverage, registration, housing, security, and transportation • Supports Program Lead in the on-boarding process of Contingent Talent, vendor set-up, PO creation, invoice processing/follow-up and final project reconciliation • Supports project lead in managing the financial reporting by ensuring all data meets company compliance criteria and profit margins goals; reconciles invoices and final cost reporting and capture of cost savings • Schedules necessary project team meetings or sub-meetings, develops and distributes the meeting agenda, facilitates, and reports out on notes and actionable items • Supports third-party invoice/expense tracking and final reconciliation. Education & Experience • Bachelor’s degree or equivalent combination of education and experience • A minimum of 2 years of experience in the event space • Experience in managing vendors, people, equipment, and timelines • Ability to quickly recognize or anticipate problem areas and quickly develop solutions • Flexible, self-motivated, energetic, and uses time productively and efficiently • Strong and proficient skills with Microsoft Office tools such as Excel, Word, and PowerPoint • Motivated to learn digital platforms for virtual events • Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details • A strong attention to excellent customer service with proven written and verbal communication skills is preferred • Proficient in Google Drive and Microsoft Office • Strong attention to detail, a positive attitude, and a team player • Ability to operate within a fast-paced environment • Excellent written, verbal and interpersonal communication skills These are a handful of the types of programs and benefits our full-time people may be eligible for. At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other.