Conference Meeting Planner

The Meetings Manager acts as the lead meeting planner on-site to ensure the conference is a success. • Selects food & beverage options for conference (get recommendations for hotel chef and options) • Send staff and speaker rooming list to hotel – update as needed • Monitor rooming list and sends updates at least 12 weeks prior to conference. • Give the final diagram and information to Sponsor Hall Floor Manager. • Obtain bids for other vendors i.e., security for sponsor hall, florist for general session stage, transportation for offsite, Board, staff if necessary; others as needed. • Review banquet checks daily and partner with all meetings team contractors.