Conference Services Event Planner

This role is ideal for an energetic, detail-oriented professional who thrives in a fast-paced environment and is passionate about delivering exceptional client experiences. The Impact You'll Make Support larger events by managing logistics such as meeting space, room set-up, catering, audio visual needs, and participant travelPrepare and distribute registration reports, including attendance, rooming lists, travel manifests, and activity summariesCreate and maintain conference websites to support event communication and engagementPartner with the Director of Conference Services and Senior Event Planners to manage logistics and travel for various business unit eventsCollaborate with marketing and internal stakeholders to develop communications such as invitations, brochures, and event signageIndependently plan and execute smaller events (10–50 attendees), including venue selection, registration, communications, and on-site coordinationDevelop budgets, cost proposals, and post-event recaps for conferences and special eventsResearch and recommend venues nationwide based on program needs, attendee size, and desired outcomesReview and proof marketing materials, including invitations, announcements, signage, and event programsCoordinate with the travel team to arrange air and ground transportation for event participantsBuild and maintain strong vendor and internal relationships through effective communication Bachelor’s degree in Marketing, Business, Communications, or related field; 3+ years of meeting planning experience preferredFinancial services industry experience preferredAdvanced computer proficiency in Word, Excel, Access, and Outlook, including mail merges, database usage, and basic graphic creationStrong grammar, editing, and proofreading skills with exceptional attention to detailAbility to manage peak workloads and multiple priorities while maintaining accuracy and a calm, professional demeanorDemonstrated commitment to delivering exceptional customer serviceStrong organizational and time management skills with the ability to meet deadlinesSelf-starter with the ability to work independently and collaboratively in a fast-paced environmentWillingness to travel approximately 20%, including trips up to one week at a time $62,400 - $87,000 annual salary range Bonus potential up to 20% of salaryCompensation and bonus are commensurate with experience, performance and/or firm profitabilityCheck out our Total Rewards at Baird, which is a summary of our benefits and compensation