Conference Services Meeting Planner

Conference Services 1-on-1 Meeting Planner
Location:Milwaukee, WI OR Chicago, IL |Travel:~20% |Experience:3+ Years in Event Planning

Are you a detail-driven organizer who thrives on creating seamless, high-impact experiences? Join our dynamic Conference Services team at Baird, where you’ll play a key role in coordinating more than 8,000 1-on-1 meetings annually for our Capital Markets Conferences.

What You’ll Do:

Support the 1-on-1 Meeting Experience:Schedule and manage thousands of strategic meetings that drive business at our top-tier conferences.

Support Premier Events:Help plan and execute large-scale events—think logistics, space planning, AV, travel, and more.

Keep Stakeholders Informed:Prepare and distribute key reports like attendance, travel manifests, and rooming lists.

Collaborate Across Teams:Work with marketing, internal stakeholders, and vendors to ensure every detail is on point—from signage to travel.

Lead Smaller Events:Independently plan and execute boutique events (10–50 attendees) from start to finish.

Budget & Research:Build cost proposals and scout venues that match the event’s goals and vibe.

What You Bring:

Bachelor’s degree in Marketing, Business, or Communications.

3+ years of experience in meeting or event planning (financial industry a plus).

Strong tech skills (Word, Excel, Outlook, Access) and comfort with databases and mail merges.

Impeccable attention to detail, grammar, and proofing.

Calm under pressure, highly organized, and customer-focused.

Willingness to travel up to 20% of the time.

Compensation and Total Rewards Package:

$62,000 - $85,000 annual salary range – varies by locationBonus potential up to 20% of base salaryCompensation and bonus are commensurate with experience, performance and/or firm profitabilityCheck out ourTotal Rewards at Baird, which is a summary of our benefits and compensationMinimum in-office expectation of 2 days/week#LI-AK1

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