Convention Planner- Southeastern Theatre Conference

OverviewSETC seeks a Contract Convention Meeting Planner to lead logistical planning and execution of its 2027 Annual Convention, March 3–6, 2027 in Lexington.See an example of the 2026 Convention schedule here .This multi-day convention serves approximately 4,000+ attendees and includes exhibitions, auditions, performances, and professional development programming across multiple venues, including Central Bank Center and Lexington Opera House. This is a contract, project-based role beginning in 2026, with full on-site presence required from March 1-7 2027. Strong performance may lead to an ongoing annual planning partnership.Scope of Work Program Planning & SchedulingDevelop and maintain the full convention scheduleManage room assignments and space utilizationBuild and maintain a comprehensive run of show (load-in through load-out)Manage schedule updates within the convention appCoordinate with staff to confirm session logisticsLogistics & OperationsCoordinate with venues and vendors on room setups, AV, BEOS, and event needsManage AV and service contractor relationshipsOversee accessibility planning and staffing coordinationLead on-site execution and real-time problem solvingBudget & AdministrationTrack expenses and support budget adherenceAssist with invoice processing, reconciliation, and post-event reportingIdentify opportunities to improve systems and efficiency2–5 years managing events or 5–10 years supporting eventsExperience supporting or planning association conferences, festivals, events, or trade showsExperience with events serving 1,000+ attendees is idealDirect experience with multi‑day, multi‑room event executionAbility to manage timelines, vendors, and complex logistics independentlyMust be able to contract to work in the United States, and be comfortable working in a resource conscious non‑profit environment.#J-18808-Ljbffr