Coordinator - Event Planning

The coordinator will assess the clients' needs, negotiate the details of the event arrangements, and facilitate the details of client's events. This position will assist with the set up, tear-down, and inspection of facilities and equipment to ensure client satisfaction, risk mitigation, and protection of physical assets on behalf of the client. Essential Functions • Oversee the event planning, coordination, and execution for clients; Lead client site visits and serve as onsite event host as needed • Provide direction to part-time staff, colleagues, and vendors during event set up, administration, and tear-down • Coordinate and interact with other staff related for event coordination, set up and tear-down, and adjustments to maintain customer service standards and successful event execution • Coordinate internal resources as needed and maintain positive working relationships with colleagues, partners, and vendors • Responds to event inquiries by phone and/or email and forward leads appropriately for follow up • Assist with event set up, facility and equipment inspections, event execution, and tear-down • Use scheduling software to maintain up to date building schedule, event reservations, and necessary resources • Manage existing and develop new client relationships to grow rental business • Create quotes for event rentals • Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude • Thorough understanding of legal regulations and permits required for events • Proficient with Microsoft Office Suite or related software • Ability to consider and mitigate risk during event planning process • Demonstrated experience and abilities to work as part of a professional team that collaborates effectively with colleagues • Entrepreneurial spirit and enthusiasm • Analytical skills to identify problems; assess alternatives; and render consistent, logical decision • Must be able to lift, move and set up items weighing as much as 50 lbs.