Coordinator, Events

The Event Coordinator at The Causeway Center plans and manages diverse events, handling all logistics from client relations and budget management to on-site execution and vendor coordination while ensuring compliance and fostering positive stakeholder relationships. Under direct supervision of the Events Manager, the Event Coordinator’s primary duties and responsibilities are planning and managing events of varying sizes and purposes at The Causeway Center. • Execution of all aspects of event planning including coordination from function space set-ups and food and beverage coordination via banquet event orders using catering software • Provides on-site event support including after-hours and weekend events to manage full event life cycles • Establish and maintain strong relationships with vendors and clients to ensure satisfaction and repeat/referral business • Manages inventory and tracking of linen and any in-house upgrades, such as candles, centerpieces, etc. • Produces contracts and invoices for events, monitors the collection of fees • Creates diagrams and floor plans with setup requirements • Ensure compliance with applicable safety standards, including obtaining certificates of insurance from vendors, capacity limitations, and access and egress conditions • Be a positive ambassador of FTB with the ability to “sell” the unique features of our location as a premier space in the Tampa Bay area to host events and support the nonprofit community • Generate event estimates and ensure that billable services and equipment are invoiced accordingly for event settlement with Finance • Assists with setups as needed: moving tables, chairs, podium, stanchions, floor carpet install, and tear down • Exemplifies the desired culture and philosophies of Feeding Tampa Bay. EDUCATION and/or EXPERIENCE • Excel working in a fast-paced, evolving environment and demonstrate the ability to embrace the FTB’s commitment to treat all people with equity and respect in pursuit of our mission to feed people in need and mobilize our community to eliminate hunger • Minimum of 1-3 years of experience in event sales and event execution for hospitality, event industry, convention center, or equivalent; Bachelor’s degree preferred • Collaborative mindset to work and uplift with clients, internal teams, and internal vendors • Ability to communicate kindly, and maintain a positive attitude and work environment while working with diverse groups of people • Problem-solver with the ability to make decisions under pressure • Self-starter who can handle multiple tasks simultaneously, meet tight deadlines, and be extremely detailed to work on contracts, itineraries, event communication, etc • Needs to demonstrate effective presentation skills and an overall professional demeanor • Proficient in computer programs including Google Office Suite, and Canva • Excellent oral and written communication skills with proactive customer service experience • Willing to be cross-trained to support corporate and community engagement team efforts which may also include volunteering, food and fund drives, and delivery of community education and outreach programming • This position is regularly required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl • Schedule must be flexible with the ability to work some nights, weekends & holidays • At least 18 years old with a valid driver's license and able to meet company driving guidelines