Utah Valley University (UVU) is a well-established public university located in Orem, Utah. Known for its dedication to student success and community engagement, UVU offers a variety of academic programs and services aimed at enhancing the educational experience and fostering a vibrant campus culture. As a significant educational institution in the region, UVU is committed to providing inclusive opportunities for personal and professional growth, backed by a supportive work environment and comprehensive benefits for its staff. This job opening is within the division of VP Student Affairs, specifically located on the Main Campus in Orem, under the Auxiliary Services department. The position is a full-time, nonexempt salaried staff role with an annual salary ranging from $42,029 to $49,446.
The role of Scheduling and Event Services Coordinator at Utah Valley University is a pivotal position responsible for managing and coordinating a diverse range of events throughout the campus. This role entails overseeing the entire event process from initial concept through to completion, working collaboratively with campus departments, community organizations, and external clients to ensure seamless execution. The coordinator will administer and manage a centralized event management system, handling scheduling, logistics, resource allocation, invoicing, and documentation. This position plays a crucial part in maintaining the smooth operation of campus events, providing exceptional customer service, and contributing to the positive campus experience for students, faculty, and visitors alike.
The Scheduling and Event Services Coordinator will manage the scheduling software, ensuring all updates to spaces, resources, pricing, and procedures are meticulously handled. They will also maintain event layouts through the Social Tables platform, ensuring compliance with safety standards and capacity guidelines. A significant part of the job involves efficiently processing a high volume of scheduling requests, coordinating operational plans like Premise Agreements, staffing, technology services, event setups, and risk management events.
Communication is a key component of this role, requiring the coordinator to serve as the primary contact for clients, facilitate engagement between clients and service providers such as audiovisual teams, and manage all contractual and billing processes. The role demands strong organizational skills, attention to detail, and the ability to juggle complex scheduling and event logistics in a fast-paced academic environment. The successful candidate will bring expertise in event management software, superior customer service skills, and the ability to collaborate across multiple departments and external organizations, ensuring that each event is successful and aligns with university policies and standards.
UVU is an equal opportunity employer that values diversity and inclusion, ensuring fair employment decisions based solely on qualifications and ability. Beyond a competitive salary, UVU offers a comprehensive benefits package including medical, dental, vision plans, employer contributions to health savings accounts, life and disability insurance, retirement plans, tuition remission benefits, and generous leave policies. This well-rounded compensation package reinforces UVU's commitment to the health, wellness, and professional development of its employees, making this position an attractive opportunity for candidates passionate about event coordination and student engagement within a vibrant university setting.
Graduation from an accredited institution with a bachelor's degree in a related field or equivalent combination of education and experience
Experience with event scheduling and coordination
Proficiency with event management and room layout software
Strong organizational and communication skills
Ability to manage multiple tasks and meet deadlines
Customer service experience
Ability to work flexible hours as needed
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