Coordinator, Special Events

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Job Responsibilities and Execution • Plans and organizes all details for Office of the President- and Advancement and Communications-sponsored special events, including budgeting and insurance; scheduling, location, dcor, catering, and entertainment; promotional materials; invitations and guest lists; transportation; technology setup and teardown; and legal, health, and safety compliance • Provides on-site event presence and support to ensure success, preventing potential issues and troubleshooting emerging problems • Researches and compares area venues and vendors to ensure competitive services and pricing • Maintains relationships with outside groups to promote University facilities for event rental • Serves on Homecoming, Dark Carnival, Winterfest, and other committees to ensure planning remains on schedule • Helps with alumni events, alumni visits, the alumni engagement platform, and related administrative duties • Organizes all event details, including promotional materials; invitee and special guest lists; dcor, catering, entertainment, and equipment; transportation and location; and compliance with insurance and legal, health, and safety obligations Communication, Teamwork, and Collaboration • Collaborates with suppliers, contractors, employees, and wait staff to produce seamless events • Serves as a University employee resource for sharing event advice and professional expertise • Works with marketing staff to promote and create communications for Lindenwood events • Collaborates with campus departments to develop University-wide event calendar • Works with facilities coordinator to reserve venues and obtain all necessary rental paperwork including insurance coverage • Interacts with University employees and guests to obtain feedback on venue and event services Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions.