Corporate Event Planner/Event Manager

Effortless Meetings & Events is a small, growing event agency specializing in corporate meetings, conferences, incentive programs, and special events. We’re looking for a talented, organized, and creative Corporate Event Planner / Event Manager to join us full-time and become an important part of our team. We're looking for someone with around 2-5 years of experience.

What You’ll Do

You’ll be involved in all aspects of corporate event planning and management, including:

Manage multiple events and projects from initial planning through onsite execution and post-event follow-up
Communicate directly with clients, hotels, venues, and vendors
Research and negotiate hotel and venue contracts
Manage rooming lists, registration details, event orders, timelines, and other event documentation
Coordinate food & beverage, catering, entertainment, décor, transportation, audiovisual, and other event vendors
Create and manage event budgets, project plans, timelines, and checklists
Track contracts, deposits, invoices, and payments
Develop event themes, concepts, décor ideas, and creative experiences
Participate in site visits, vendor meetings, and planning meetings
Travel to events and be onsite to manage event logistics and execution
Troubleshoot issues calmly and professionally when things don’t go according to plan
Help ensure every event is executed seamlessly and provides an exceptional client experience

What We’re Looking For

Organization and attention to detail are essential. We’re looking for someone who can keep track of hundreds of moving pieces without losing sight of the big picture.

The ideal candidate will have:

Professional event planning or event management experience (around 2-5 years)
Experience planning corporate meetings, conferences, incentives, or similar events
Strong project management and organizational skills
Exceptional attention to detail
Knowledge of Excel and Google docs; experience in Cvent is a plus
Experience creating and managing budgets
Strong written and verbal communication skills
The ability to manage multiple projects, deadlines, and priorities at once
A creative eye and enthusiasm for event themes, décor, branding, and guest experiences
Confidence communicating with clients and vendors
The ability to work independently and take ownership of projects
A calm, solutions-oriented approach when challenges arise
Willingness and ability to travel for events
Proficiency with common business and project-management tools

The Right Person for Our Team

Because we’re a small agency, personality and work style matter just as much as experience.

We’re looking for someone who is:

Proactive—you see what needs to be done and take care of it
Extremely detail-oriented—you’re the person who catches the things others miss
Creative—you enjoy coming up with ideas, not just executing someone else’s
Resourceful—you’re comfortable figuring things out when there isn’t an obvious answer
Professional and personable—you can build strong relationships with clients and vendors
Flexible—you understand that events can change quickly and you’re able to adapt
Self-motivated—you can work independently and stay productive in a remote environment
A team player who wants to contribute to a small, collaborative company

What You Can Expect

Full-time position with a small, entrepreneurial event agency
Remote/work-from-home position, but MUST be based in Utah
Travel required for events and occasional site visits
A varied role where no two events are exactly alike
Opportunity to have significant ownership and influence within the company
A collaborative, supportive work environment
The chance to work on creative, high-touch corporate events from concept to completion

If you’re someone who gets satisfaction from turning a complicated event into something that feels effortless for the client—and you love both the creative side and the logistical side of events—we’d love to hear from you.

Pay: Up to $55,000.00 per year

Work Location: In person