Corporate Events Specialist

Additional Considerations (if Any)

At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description

Job Title: Corporate Events Specialist

Department: RPC & Events

Pay Type: Salary

Revision Date: December 2025

General Function

The Corporate Events Specialist leads the planning, development, and execution of corporate events on behalf of the Hy-Vee corporate office. This position oversees the corporate event calendar, manages complex projects across departments, selects and negotiates with vendors, and ensures high-quality delivery of all internal events, department functions, and company-wide awards programs. The role provides guidance to support staff and collaborates closely with senior leadership to advance event strategy aligned with company objectives.

Reporting Relationships

Accountable and Reports to: Assistant Vice President, Special Events

Direct Reports: None

Primary Responsibilities

Lead planning, logistics development, and execution for corporate events, conferences, and company-wide award programs.Develop and manage the annual corporate events calendar, ensuring alignment with budgetary guidelines and organizational priorities.Oversee vendor research, venue evaluation, and assist with contract negotiation.Manage and enhance the retirement program, including celebration planning, communication, and gift coordination.Direct scheduling, planning, and implementation of complex event timelines with cross-functional stakeholders.Monitor event-related expenses; produce event reports and financial summaries.Identify process improvements and create standardized event procedures and tools.Supervise event staff as assigned, providing coaching and task direction.Represent the department in leadership meetings and provide subject-matter expertise on event operations.

Education And Experience

Bachelor’s degree in marketing, communications, hospitality management, or related field preferred; equivalent combination of education and experience considered.Three to five years of related event planning or project management experience required; corporate or large-scale event experience preferred.Prior supervisory or project team lead experience strongly preferred.

Physical Requirements

Must be physically able to perform medium work: occasionally lifting or carrying objects up to 50 pounds and frequent standing or walking.

Ability to perform physical activities related to event execution: stooping, kneeling, reaching, handling, grasping, talking, hearing, and repetitive motion.

Knowledge, Skills, Abilities And Worker Characteristics

Excellent written and verbal communication skills required.Commitment to the Hy-Vee Mission and a willingness to promote company values.Strong interpersonal skills with the ability to interact professionally with internal and external partners.Strong project management skills with the ability to manage multiple complex events simultaneously.Ability to identify problems, develop effective solutions, and make decisions independently.High degree of organizational skill and attention to detail.Ability to lead projects and delegate effectively.Proficiency in Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.Knowledge of standard office equipment and event-planning tools.

Working Conditions

Work performed primarily in a general office setting, with frequent travel to event venues.

Position requires managing multiple deadlines, high-impact events, and sometimes long or irregular hours.

Financial Responsibility

Responsible for event budgets and cost-control measures.

Confidentiality

Handles confidential programs and information, including employee-related data, awards, and company initiatives.

Are you ready to smile, apply today.

Employment is contingent upon the successful completion of a pre employment drug screen.