Creative & Marketing - Global Events Prog Mgr. 2

Job Description:

AgreeYa is a global Systems Integrator and is seeking to hire an Event Project Manager responsible for leading the strategy, planning, and execution of high-impact corporate and executive-sponsored events. The role manages end-to-end event planning, vendor and budget management, logistics, stakeholder engagement, and on-site event execution while delivering exceptional attendee experiences aligned with business objectives and brand standards.

The ideal candidate will have experience managing large-scale, multi-day corporate events within a global technology organization, strong project management and communication skills, expertise in vendor negotiations and budget management, and proficiency with event management tools such as Cvent. CMP/CSEP certification and experience supporting executive or customer-facing events are preferred.

Job Responsibilities:

Event Planning:

Manage the end-to-end planning and delivery of major corporate events, including complex engineering conferences, customer organization conferences and executive leadership meetings.Translate business objectives into event concepts, agendas and experience designs that engage targeted audiences and elevate the KLA brand.Build and manage detailed project plans, timelines, budgets and risk assessments for all assigned events.Serve as a trusted advisor to internal partners, guiding them through event strategy, options and best practices.Collaborate with global teams to support consistency across regions while tailoring experiences to local needs.Event Execution & Logistics:

Oversee venue sourcing, contract negotiations, and vendor selection (A/V, production, dcor, catering, transportation, security, registration, logistics, etc.) for annual meetings and conferences.Develop comprehensive event documentation, including running show, production schedules, staffing plans and briefing materials.Create consistency in content, messaging and attendee experience.Manage on-site operations, staff, vendors and stakeholders to ensure flawless execution.Financial & Vendor Management:

Own event budgets from forecasting through final reconciliation; ensure responsible cost management and ROI reporting.Work closely with Purchasing to negotiate vendor contracts and performance, ensuring the highest standards of service delivery and compliance with company policies.Evaluate cost saving opportunities and implement process efficiencies across the events portfolio.Compliance & Process Excellence:

Support continuous improvement of processes, tools, templates and standard operating procedures related to event planning.Maintain accurate data and reporting for internal systems, including attendee management, budgets, and post-event analysis.

Required Qualifications:

Bachelor s degree in Event Management, Marketing, Communications, Business, or related field.5+ years of experience in corporate event planning, preferably within a global, technology organization.Demonstrated experience managing large scale, multi-day events with complex logistics and VIP stakeholders.Strong project management and organizational skills with exceptional attention to detail.Excellent communication and interpersonal abilities; comfortable interfacing with senior leaders and cross functional teams.Proven budget management and vendor negotiation experience.Ability to travel globally 10-20% depending on event calendar.

Preferred Qualifications:

CMP (Certified Meeting Professional) or CSEP certification.Experience supporting clinical education events or healthcare professional programs.Familiarity with Cvent and Poppulo.

Success Factors:

Strategic thinker with a passion for creating meaningful, branded experiences.Calm under pressure, with strong problem solving and on-site leadership skills.Collaborative and diplomatic communicator who builds trust across teams.Resourceful, solutions oriented and committed to continuous improvement.