Crossroads Talent Solutions, LLC is hiring: Event Planner in Washington

Crossroads Talent Solutions, LLC (Crossroads) is a Small Business Administration (SBA) 8a Business Development participant, Department of Veterans Affairs Certified Veteran Owned Small Business (VOSB), and State of Maryland Department of Transportation Minority and Disadvantaged Owned Small Business, with over 20 years of professional experience in the military, government, and the private sectors.POSITION OVERVIEWCrossroads is seeking an Administrative Event Planner to support The Department of Navy Assistant for Administration (DON/AA) Programs and Integration Division (PID). PID supports the Navy Secretariat by managing key programs, administrative processes, authorized charitable campaigns, and Secretariat events. Event AssessmentEvent Planning and Protocol SupportThe Administrative Event Planner shall be responsible for entire event planning and protocol support, from start to finish, involving all logistics, protocol and consideration of policy-related matters.Administrative Event Planner shall create and maintain a plan for every event requirement in accordance with DON/AA guidance.-Review event requests and work with customers to finalize details.-Consult with customers on policy and protocol related to hosting events.-Determine if the proper venue is a commercial facility or a government owned. If Government owned, then the contractor will reserve a venue that best meets the event requirements.-Draft a statement of work and other documents to support the Government’s Request for Quote from three vendors.-Conduct event registration and guest RSVP tracking through an online system and with internal PID tracking tools.-Produce rough drafts of event materials such as ceremonial programs, invitations, e-invitations, schedules, descriptions, and visitor information about the surrounding area.Event Execution-The Event Planner shall be on site to support event execution. These tasks include, but are not limited to, microphone and podium placement, screen projections, flag placement, chair set-up, remote conferencing, catering and related items.-Coordinates with AV/IT personnel to ensure AV/IT support is functioning properly.-Coordinate and provide escort services for guests as required.-Provide usher services to ensure guests are seated in their proper seat.-Distribute event programs when applicable.Event AssessmentAdministrative Event Planner shall collect evaluation information during and after the event to provide data to the Government for analysis to include but not limited to the following tasks:-Utilizing an internal lesson learned matrix, gather information during all phases of an event to capture information that will assist the government in analyzing event procedures, coordination and execution.