Director of Meetings and Events

Our client partner, The International Coaching Federation (ICF) , is seeking a strategic thinker with a passion for event management and a desire to make a positive impact in the coaching profession to join their team as Director of Meetings and Events. All Conferences: • Oversight: Oversee all elements and phases of logistical planning and execution of conference meetings, programs, and any associated events • Vendor Negotiations/Contracts: Prepare materials, RFPs and contract negotiations with consultants and service providers • Action Plan/Timelines: Develop and monitor action plans and timelines for all projects and tasks related to planning and executing conference • Marketing/Branding/PR: Work closely with Marketing and other L&D staff to develop conference brand, identification of marketing needs, theming/treatments of collateral pieces, website, app development and implementation, member/attendee communications and production timelines • Sponsorship: Work closely with Sales Manager and Marketing Department to identify leads and to develop sales kit/tools, exhibitor correspondence, and contractual agreements • Schedule: Work with staff, and when appropriate, committees, to develop and implement conference schedule • Staffing: Together with L&D staff, plan and facilitate conference staff meetings. c. Virtual and Hybrid Conferences: • Event Experience: Partner with other L&D staff to facilitate optimal online conference participant experience • Event Production: Virtual conference responsibilities include platform selection, set-up, and oversight during event. a. Pre-Meeting Logistics: • Liaise with Executive Office, Family Organization and other GE Staff on site selection and execution of logistics for their offsite board and committee meetings, including site selection, vendor negotiations, hotel blocks, catering, all contracts, and financial reconciliation On-site Meeting Execution: • For large-scale board meetings, oversee all on-site set-up and logistics including sleeping rooms, meeting room set-up, F&B, AV, ground transportation, signage, and other meeting needs; for FO and smaller meetings, prepare appropriate staff leadership to perform these function