Director of Meetings and Events

As the Director of Meetings and Events, you will be responsible for strategically orchestrating and executing all logistical aspects of ICF’s meetings, conferences, and events. All Conferences: • Oversight: Oversee all elements and phases of logistical planning and execution of conference meetings, programs, and any associated events • Vendor Negotiations/Contracts: Prepare materials, RFPs and contract negotiations with consultants and service providers • Action Plan/Timelines: Develop and monitor action plans and timelines for all projects and tasks related to planning and executing conference • Marketing/Branding/PR: Work closely with Marketing and other L&D staff to develop conference brand, identification of marketing needs, theming/treatments of collateral pieces, website, app development and implementation, member/attendee communications and production timelines • Sponsorship: Work closely with Sales Manager and Marketing Department to identify leads and to develop sales kit/tools, exhibitor correspondence, and contractual agreements • Schedule: Work with staff, and when appropriate, committees, to develop and implement conference schedule • Staffing: Together with L&D staff, plan and facilitate conference staff meetings. Primary conference contact with all ICF staff, tech team, and hotels and housing bureau as related to guest reservations • Logistics: Oversee assignment of all meeting space, development of room sets and staging, floor plans and menus. • Event Production: Develop timelines for technical productions and liaise with onsite AV provider, signage and production companies for all sessions and special events • Ground Transportation: (if applicable) Prepare RFP, select vendors and oversee ground transportation needs on-site. On-site Meeting Execution: For large-scale board meetings, oversee all on-site set-up and logistics including sleeping rooms, meeting room set-up, F&B, AV, ground transportation, signage, and other meeting needs.