EA to President, Event Planning

Senior Executive Assistant & Corporate Events Professional VITAS Healthcare is seeking a Senior Executive Assistant & Corporate Events professional to serve as a trusted partner to our Chief Executive Officer (CEO). Executive Administrative Support Orchestrate the CEO's calendar, travel, and meeting logistics with precision and foresight Serve as the primary liaison for internal and external communications, exercising sound judgment and discretion Prepare and refine executive-level documents, presentations, and correspondence Maintain confidential records and files with integrity and care Anticipate the CEO's needs and proactively prepare materials, insights, and follow-ups Coordinate board and leadership meetings, including agendas, materials, and minutes Manage expense reports and administrative workflows with efficiency and accuracy Strategically manage a highly dynamic and complex executive calendar, balancing internal meetings, external engagements, travel, and personal commitments. Serve as gatekeeper and facilitatorscreening requests, anticipating needs, and proactively adjusting the schedule to accommodate shifting demands. Maintain flexibility and responsiveness to last-minute changes, urgent requests, and high-stakes scheduling scenarios. Manage event budgets, negotiate vendor contracts, and oversee logistics Collaborate with cross-functional leaders to align event goals with organizational priorities Manage venue selection, catering setup, and on-site execution with grace under pressure Create event timelines, communications, and registration processes Conduct post-event evaluations and deliver insights for continuous improvement Minimum 8 years of executive-level administrative support experience (CEO support preferred) Proven success in corporate event planning and execution Bachelor's degree required Mastery of Microsoft Office Suite and virtual collaboration tools Demonstrated ability to handle highly confidential information with discretion and professionalism Calm, composed presence with a proactive mindset and high emotional intelligence Bachelor's degree required