Event and Marketing Coordinator

We support business development, retention, and expansion through advocacy, education, networking events, and strong community partnerships to help local businesses grow and the region thrive. This is a highly visible role supporting both the daily operations of the Chamber office and the execution of member events, programs, membership, and communications. Serve as first point of contact for member and public inquiries by phone, email, and walk-in.Open and process daily mail; route invoices to the bookkeeper and enter checks into ChamberMaster.Manage the Chamber email inbox using organized folders for events, committees, and marketing correspondence.Maintain Chamber materials, brochures, and a tidy, professional office environment.Provide administrative support to the President/CEO and Board of Directors, including scheduling and correspondence.Order office supplies and coordinate with vendors for printing, paper, and office needs.Perform routine backups, software updates, and minor tech troubleshooting. Maintain and update the ChamberMaster membership database, including new sign-ups and renewals.Create and send monthly membership invoices and statements for outstanding balances.Assemble and distribute new member packets and window clings; maintain the new member tracker.Announce new and renewing members via social media, blog posts, the newsletter, and local newspapers.Serve as staff liaison for the Ambassadors program: schedule meetings, prepare and distribute packets (agenda, minutes, new member tracker), and notify Ambassadors of events and ribbon cuttings.Support Board of Directors meetings: invitations, prepare and distribute board packets (agenda, minutes, financials), attend meetings, and maintain records.Provide general support to Chamber committees, including Business Development, Legislative Affairs, United for Housing, Laurentian Mainstreets, and Leadership Laurentian. Schedule and manage conference room reservations; coordinate Zoom meetings and polls.Schedule and coordinate ribbon cuttings.Maintain general office appearance.Other duties as assigned in support of the Chamber's mission.