Event Coordinator

Position Description: The Event Coordinator, under the direction of the Guest Services Manager, is responsible for scheduling and managing facility rentals and will be the primary contact for guests to rent facilities at Yew Dell Botanical Gardens. Responsibilities: • Manage external rental inquiries and available rental dates • Record rental contracts and summaries including financial information and provide to the Guest Services and Rental Manager • Manage all aspects of wedding rentals after the 30 day walk-through • Act as the primary contact during a facility rental through the event set up and break down, coordinating with other staff as needed • Check facilities prior, during and after events to assure correct set up, cleanliness and completion of the storage of event materials • Work with and give guidance to event staff • Assist with Guest services including café and bar service • Be present during rental set up and rentals when needed and at Yew Dell events when appropriate • Assist Guest Services and Rental Manager with rental and Yew Dell events • Make recommendations to increase customer satisfaction and event improvements while maintaining Yew Dell’s policies • Ensure that all event policies are followed • Other duties as assigned Company DescriptionYew Dell Botanical Gardens is an internationally-recognized center of gardening, plants and education, all offered in a stunning site of significant historical importance. Almost immediately following Klein’s death in 1998, development pressures began to threaten the property, which had been zoned industrial. The unique nature of the property was further recognized by The Garden Conservancy, a national non-profit dedicated to saving America’s most unique gardens.