Event Coordinator

This position requires in office 3 days per week, and national travel on a quarterly basis. If you are an experienced events manager, who has proven experience negotiating contracts with venues, coordinating logistics, and is comfortable with national travel- we encourage you to apply! You will be responsible for overseeing all aspects of event planning and management, from initial concept development to post-event evaluation. You will play a crucial role in ensuring that events run smoothly and successfully, meeting the objectives and expectations of clients. Conduct venue research, negotiation, and bookingHandling all coordination and scheduling of conferencesWork hand in hand with events management companies day of eventsWork in event management software system Swoogo Collaborate with clients understand their event objectives, preferences, and budget constraintsDevelop event concepts, themes, and... timelines in line with client requirementsCoordinate with vendors, suppliers, and contractors for catering, entertainment, decorations, audiovisual equipment, etc.Create and manage event budgets, ensuring cost-effectiveness and adherence to financial constraintsObtain necessary permits and licenses for events, ensuring compliance with local regulationsCoordinate event logistics, including transportation, accommodation, and scheduling for guests, speakers, and participantsArrange for setup, layout, and breakdown of event spaces in tandem with outsourced events management companyOversee onsite operations during events to ensure smooth executionAddress any issues or emergencies that may arise during eventsMarketing and Promotion:Develop marketing strategies and promotional materials to attract attendees and sponsors.Utilize various channels, including social media, email campaigns, and traditional advertising, to promote eventsMonitor RSVPs and ticket sales to track event attendance and revenue