Event Coordinator

Working with other departments within the organization is necessary to determine details such as the goal of the event and number of guests. Their duties include but not limited to: • Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job. An Event Coordinator will need to have a general knowledge of what the client expects. • Exceptional oral and written communication skills • The ability to multitask efficiently & be a self-starter • Organizational and planning abilities • Creative thinking and problem solving • The ability to multitask in fast-paced environments • Communicating with vendors, suppliers & arranging onsite visits • Handling problems that arise during the event • Creating a schedule or show flow of activities for staff and or guest to follow during events • An understanding of event management software, word processors and spreadsheets • Accounting and budgetary skills • The ability to identify potential legal liabilities and take steps to mitigate them • Good networking and customer service skills • Establishing and maintaining relationships with vendors • Planning event details and addressing potential problems that may arise • Creating reliable financial reports and collecting payments on time • Remaining under budget with all costs • Planning for potential scenarios that could impact the integrity of the event • Maintaining a working knowledge of the complex needs of a wide variety of events • Organizing audiovisual equipment in advance • Attending and monitoring activities to ensure client satisfaction • Reviewing bills and approving payments • Negotiating contracts with clients and service providers • Managing the event budget • Ensuring the event complies with insurance, health and safety standards • Must be able to lift up to 50 lbs.