Event Coordinator

Our client, a leading financial software company, is looking to hire an Events Coordinator in Atlanta, GA. • **This is a 1 year contract with the potential for extension or conversion ... What You’ll Do: • Manage incoming requests for external events through the intake process. • As part of this, create and manage a tracking sheet of all requests submitted and report on metrics such as volume and completed/rejected requests by team • Collaborate with our Sales team to plan and manage VIP dinners including venue, calendaring/scheduling, guest count, presentation prep, contracts, deliverables tracking, swag etc. • Help the team get organized and create and maintain playbooks that enable repeatable event and communication strategies that scale globally • Maintain a comprehensive annual event calendar consistently throughout the year. • Align with the Brand marketing calendar and share with all relevant stakeholders on a monthly basis Book team travel and arrange logistics as needed for events team members. • Review, negotiate and approve hotel contracts for block booking rooms for internal employees • Manage invitations to internal stakeholders, sending calendar invitations and event confirmations and create and share individual itineraries for internal executives attending events • Create internal communications to promote events and encourage employees to share social posts using assets you will create in partnership with internal communications team • Manage daily reporting to Marketing leadership on attendee counts and customer / prospect type versus targets for all in-person events • Create training packs and swag for event ambassadors to ensure they are on brand and create memorable experiences for our attendees • Utilize customers feedback mechanisms and sentiment analysis tools to gather qualitative data post events to share with executive leadership • Experience managing purchase orders for events and cross functional projects Provide general administrative support to the team as needed