Event Coordinator

• * Can be in Lawrence, KS OR Wichita, KS The months designated are subject to change. • Oklahoma Teen Conference (February/March) • Child Welfare Conference (March) • DCCCA Foster Care Conference (April) • Oklahoma Opioid Summit (June) • Kansas Home Visiting Conference (August/September) • Kansas Regional Youth Workshops (September) • DCCCA United (September) • Douglas County Youth Empowerment in Prevention Summit (October) • Kansas Opioid and Stimulant Conference (November) • Kansas Teen Conference (November) • Consults with internal and external partners to determine objectives and outcome requirements for events, such as meetings, conferences, and conventions • Manages conference vendor, service provider, and sponsorship relationships • Negotiates and executes contracts, utilizing Request For Proposal (RFP) processes • Coordinates speaker logistics including, but not limited to, research, outreach, and database maintenance • May assist with developing event topics and choosing featured speakers • Designs and implements efforts to publicize events and promote sponsorships • Develops and executes recruitment plans to engage participants • Manages event and conference budgets, coordinating with program directors and managers as needed • Reviews event invoices for accuracy and approves payments • Researches and selects conference app platforms and content • Creates content for web presence and social media posts for each event • Plans, manages, and implements registration of event participants • Coordinates services for events, such as accommodation and transportation for participants, facilities, audio-visual equipment, catering, signage, displays, special requirements, printing, and event security • Inspects event facilities to ensure they meet expectations • Designs, produces, orders, and organizes conference materials • Follows fire and health department safety protocols • Conducts and reviews post-event evaluations to determine how future events could be improved and implements improvements as appropriate • Maintain records and reporting of various event aspects, such as attendance, budgetary details, etc. • Resolves conflicts and handles participant concerns Requirements Include: • Bachelor's degree, required.