Event Coordinator

This is the most exciting, fun job! In addition, the candidate will help organize fun events, such as art openings, picnics, and other social activities. The qualifications for this job include a passion for networking, strong social interfacing skills, and managerial skills to coordinate with caterers, flower arrangements, table settings, music, and all the peripheral activities that help make wonderful social events! The Event Coordinator will work within the President’s Office to help coordinate a high-volume of complex and sophisticated events. • Develop and manage the President’s CRM contact list • Work internally with departments to prepare for events • Upon request, create key event guest “face sheet” for the President • Coordinate with the Travel and Logistics Specialist and the President’s administrative team to coordinate travel as it relates to events for the President or his guests • Manage the President’s schedule while on location, and drive to coordinate activities when necessary • Coordinate with appropriate departments to coordinate collateral, gifts or other items the president requests for events • Research and coordinate additional events or activities for President to attend while on location • Oversee contracts, manage budgets and receive authorization of expenses • Participate in planning with organizations planning events in which the President will participate • Complete follow-up plans, evaluations and acknowledgements after each event • Coordinate with the Chief of Staff to organize and manage Events meetings, agenda items and follow up items • Additional duties and special projects as assigned