Event Coordinator

We are currently sourcing for an Event Coordinator to work in Boston, MA. This role is a blended position of coordinator support to multiple members of the Fidelity Meetings & Events team and assisting with the planning and execution of events. • Bachelor’s degree or equivalent experience • 1-3 years’ experience in event coordination or event support • Cvent Event Management/Database software experience required • Attention to detail • Strong communication skills • Ability to multitask and coordinate between different departments • Analytical skills and knowledge in data management of events • Fully proficient using Microsoft Office including Outlook – calendar management and scheduling, Microsoft Excel, Word, and PowerPoint The Value You Deliver • Run registration reports from Cvent for distribution to planning teams • Cross check hotel rooming lists and travel manifests as needed • Ship meeting collateral and supplies to off-site events and tradeshows • Research premium items, negotiate pricing and maintain inventory status on and ship to events as necessary • Process invoices and follow up on status of payment, etc. on an ad hoc basis • Research and source venues, premiums, speakers and ad hoc requests • Arrange group and individual transportation • On-site support for local events in Boston and New England to handle registration Virtual Events • Registration management with in Cvent • Create and build registration site • Build registration/calendar holds/confirmations • Registration summary update to the planning team • Scheduled weekly meetings to meet on deadlines • Ensure that feedback from all events is collected, analyzed, and reported out to business owners.