Event Coordinator

This is a role within the Stakeholder Engagement Department, reporting to the department director. The position also leads the MAC Ambassador Program and coordinates some additional stakeholder engagement programs. Applications will be accepted until 3:00 p.m. on Monday, July 7, 2025.About the Metropolitan Airports CommissionThe Metropolitan Airports Commission (MAC) owns and operates one of the nation’s largest airport systems, including Minneapolis-St Paul International (MSP) and six general aviation airports. Reporting Relationship – Reports to the Director, Stakeholder Engagement Supervision– While this position does not have full-time direct reports, it is responsible for recruiting and managing MAC Ambassadors, leading event planning committees (e.g., State of the Airport luncheon, MAC annual employee event), and supervising interns as needed.Organizational – Frequent contact with staff at all levels of MAC, including Senior Staff and MSP Foundation CEO and staffExternal Business – Frequent contact with airport tenants, vendors, consultants/contractors, event venues and agency partnersJOB DUTIESEvent Planning and ExecutionManage all details of in-person and virtual event planning and implementation as required, including developing strategy that considers stakeholders, execution, logistical support, coordination of design needs and post-event initiativesIdentify stakeholder engagement strategy, goals and key performance indicators for each event in collaboration with the department director and other stakeholdersStrategically identify key audiences and curate outreach plans and invitation lists for events as appropriate and in consideration of internal and external stakeholder needs and expectationsSupport high-quality stakeholder engagement programming for airport long-term plans, environmental reviews and other planning-related initiativesResponsible for planning and executing stakeholder outreach initiatives, presentations, communications, surveys, events and other forms of engagement for internal and external audiencesLead committees to plan, coordinate and execute signature events like annual State of the Airport luncheon and MAC annual employee appreciation event Analyze event success, implement post-event surveys, prepare recap reports and presentations, track impact metrics, and incorporate feedback into future programmingDocument and track MAC events and high-engagement activities and meetings. Develop and implement an engagement program for MSP Airport employees that provides opportunities to participate in activities and events that build and enhance a positive and robust airport-wide community Measure success of programs through qualitative and quantitative evaluation tools; present findings and recommendations to leadershipPartner with Strategic Marketing and CommunicationsWork with Strategic Marketing and Communications Department leadership for cross-divisional project planning and management including necessary creative, communications and engagement services support (scripting, newsletters, websites, presentations, theme, printed materials, giveaways, collateral)Work with the Strategic Marketing and Communications team to build MAC/MSP brand identity at each event to broaden awareness and increase the visibility of the MACSupport the Strategic Marketing and Communications team as requested with news conferences, ribbon cuttings, and other media/public affairs related eventsManage and execute event activities that support key marketing strategies with consistency in content and messaging among divisions and stakeholdersSupport the Strategic Marketing and Communications Department in writing and editing internal and external communications related to engagement and events People LeadershipRepresent MAC’s Purpose and Values when leading, managing, recruiting and training MAC AmbassadorsCommunicate and manage clear expectations and parameters to MAC Ambassadors and consultants/vendorsIdentify and communicate key engagement opportunities to leadership, coordinating internal and external opportunities, as neededProactively support a safe working environmentProactively communicate with Director and develop solutions related to MAC Ambassador support, speaker attendance and event logisticsBudget ManagementCoordinate overall event budget, review and audit all billing for accuracy and reconcile supplier paymentsTrack and report expenses to event partners and communicate changesEnsure that all events are delivered on budgetAssist the department director to develop the annual budget for event and meeting-related expensesCommunicate proactively communication with Director when budgetary concerns arise