Event Coordinator

This is a role within the Stakeholder Engagement Department, reporting to the department director. Event Planning and Execution • Manage all details of in-person and virtual event planning and implementation as required, including developing strategy that considers stakeholders, execution, logistical support, coordination of design needs and post-event initiatives • Identify stakeholder engagement strategy, goals and key performance indicators for each event in collaboration with the department director and other stakeholders • Strategically identify key audiences and curate outreach plans and invitation lists for events as appropriate and in consideration of internal and external stakeholder needs and expectations • Support high-quality stakeholder engagement programming for airport long-term plans, environmental reviews and other planning-related initiatives • Responsible for planning and executing stakeholder outreach initiatives, presentations, communications, surveys, events and other forms of engagement for internal and external audiences • Lead committees to plan, coordinate and execute signature events like annual State of the Airport luncheon and MAC annual employee appreciation event • Analyze event success, implement post-event surveys, prepare recap reports and presentations, track impact metrics, and incorporate feedback into future programming • Document and track MAC events and high-engagement activities and meetings. Ensure MAC Senior Staff awareness and support on key engagement opportunities • Maintain strong relationships with internal and external event partners, stakeholders, and venues, through proactive communication and follow through • Coordinate and manage programming/run of show as well as all necessary vendors/partners/deliverables (including location/venue, AV, catering, supplies, décor, and photography), setting budget, scope, deliverables, and obtaining permits/licenses as necessary • Develop and manage event timelines and production schedules to ensure seamless coordination across departments and that timelines and expectations are consistent with MAC legal and contracting requirements. Engagement Programs • Develop and manage internal education programs, including the Lunch and Learn series and leadership Speaker Series • Facilitate coordination of airport tour requests and track impact measurements, in partnership with other MAC departments leading or assisting with airport tours • Lead the implementation and ongoing administration of the Airport Stakeholder Survey that engages the full MSP Airport community; track and implement any necessary engagement-related follow-up actions • Lead the MAC Ambassador program, which provides opportunities for MAC staff to participate in and support airport and MAC events, by creating an engaging and inclusive program that encourages long-term participation. Position Requirements