Event Coordinator

Today, we're working with over 700 member companies around the world to help them understand industry trends, inform their strategies, develop their talent, and create solutions that advance the industry. We do our best to support our employees in making the most of their lives both inside and outside of work. Responsibilities: Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations • Assist in coordinating event details for an average of 10-15 meetings and conferences • Schedule and manage event planning meetings with appropriate stakeholders and coordinate with them regularly • Meet regularly with event stakeholders to gain an understanding of the event's purpose and goals • Maintain a thorough understanding of event details and requirements for each assigned event • Outline the scope of the event, including time, date, location, expected attendance and budget • Partner with Event Planners to plan and organize assigned meetings and events in accordance with financial and time restraints • Work with internal partners to plan, schedule and organize time slots and speakers at event • Manage and track vendor contracts with the departments Administrative Assistant to properly document, file and archive • Track the overall event expenses regularly in conjunction with the Event Planner • Schedule internal and external speaker rehearsals • Carefully supervise event preparation activities and manage onsite registration components. • Coordinate and monitor event timelines and ensure deadlines are met • Offer solutions to resolve problems in a timely manner • Gather post event results and communicate with the event planning team • Partner with Marketing on communication timeline and deliverables in an effort to publicize the event • Administer buildout of event application based on event needs • Manage all project delivery elements within time limits Qualifications and Requirements: • Bachelor's degree (preferably in Hospitality Management, Marketing, Business, or Communications) • 2-3 years' experience in planning or executing events of varying sizes • Ability to multi-task and adapt to changing priorities and duties • Capable of running multiple projects/events at one time with varying deadlines and deliverables • Ability to manage external vendor resources and relationships • Effective communication, including writing, speaking and interpersonal communication • Quick critical thinking and problem-solving abilities • Ability to maintain high level of accuracy and attention to detail • Proficiency with the Microsoft Suite, including Word, Excel, PDF and PowerPoint • Ability to work in a fast-paced, multi-project environment, producing quality outcomes while ensuring all deadlines are met • Possess exceptional organizational and interpersonal communication (written and oral) skills • Self-motivated, able to work both independently, and in a team environment • Strong work ethic with enthusiasm for learning all aspects of planning and executing conferences • Excellent customer service and client relations skills • Exceptional time management skills • Good collaboration and team work abilities • Expert inventory management • Amenable to exploring and learning new technology • Ability to step up to handle tough issues • Takes Initiative