Event Coordinator

We are looking for an experienced Event Coordinator to join our team in Seattle, Washington. This Contract-to-permanent role offers a dynamic opportunity to contribute to a variety of events while working in a collaborative team environment. The position requires remote work with approximately 40% travel to assist with on-site event execution.Title: Event Marketing Coordinator Location: 100% remote with travel (expenses covered) Contract Type: Contract-to-hire- Duration: 6-9 months before conversion Pay: $23-27/hourSchedule: 8am - 5pm, M-F ( 40 hours a week) Required Software: Any familiarity with PM toolsResponsibilities:• Plan and oversee event logistics, ensuring smooth execution from start to finish.• Coordinate guest check-ins and provide on-site assistance to visitors and participants.• Manage event calendars and schedules to ensure timely delivery of all project milestones.• Collaborate with team members to organize trade shows and other large-scale events.• Utilize Wrike and other project management tools to streamline event coordination tasks.• Act as a point of contact for vendors, partners, and stakeholders during events.• Support event setup and teardown processes while maintaining attention to detail.• Monitor event budgets and track expenses to ensure cost efficiency.• Address last-minute changes or challenges with adaptability and problem-solving skills.Events Support Coordinator Full-time | Contract | Hybrid or Remote | Travel Required (~40%)We’re seeking a proactive and detail-oriented Events Support Coordinator to join a dynamic team during a pivotal time of transition. This role will act as the primary support resource for a group of internal event leads, assisting across a wide range of planning and logistical functions for both internal and client-facing experiences.Key Responsibilities:Serve as a flexible resource for a team of planners executing programs across two main focus areas: internal team experiences and external brand presenceManage and triage a centralized team inbox, escalating inquiries during weekly syncs and entering tasks into a shared tracking toolSupport key planning tasks including venue coordination, catering arrangements, collateral production, shipment tracking, registration support, and documentationHelp ensure consistent communications and tracking of deliverables across the teamOccasionally travel to onsite programs as needed (approx. 40%, varies by quarter)Types of Programs Supported:Large-scale internal forums hosted nationwide for distinct business units (1,200–1,500 attendees each)Quarterly team meetings and corporate eventsExternal partner activations, industry gatherings, and hosted client experiences