Event Coordinator

• Ensure efficient and effective communication regarding the delivery of services to clients • Lead and coordinate pre-con meetings with clients • Participate in non-assigned major event meetings such as pre and post cons • Provide turnkey special project research and fulfillment as assigned • Actively participate in non-assigned major events as needed • Supervise all staffing for assigned events • Coordinate with the staffing department to ensure proper placement of necessary team members throughout the facility during events • Coordinate outside service needs with food and beverage contractor, decorators, or other vendors • Coordinate client and facility requirements via external messaging such as video boards, external audio, etc. • Ensure all FF&E requirements are met for each assigned event (i.e., signage/equipment) • Coordinate and participate in proper inspections of the facilities to ensure readiness and compliance with the requirements of the clients prior to hosting the event • Deliver necessary information to event staff during briefing to ensure appropriate knowledge of concerns affecting the event • Attend assigned events to be available to resolve any/all issues that may arise involving clients and patrons • Assist with special needs or requests for all font of house arrangements such as house opening, late seating, clearing aisles, etc. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.